Luna Festival VENDORS Info and Registration

Important information and how to maximize your booth:

UPDATES: Email updates will be sent out to all vendors on a periodic basis. You can also tune in to the Creative Indeed Facebook page or the Luna Festival event page for updates. Vendor listings will be updated on both, as well as the website event page.

MARKETING: Tell people about the event! Join the event on Facebook, and invite friends and family as well. Share the event through all social media networks, or through email, or print fliers. While the event is being advertised and promoted, it makes a HUGE difference when vendors also do their own marketing as well. If you have any connections to marketing networks, utilize them well!

IMPORTANT: No outside food or drinks are permitted (of course, a small snack or 1 drink won’t be a big deal, but absolutely no coolers, etc.). Food and drinks will be available for purchase all day until 6pm. Vendors are encouraged to avoid the lunch rush of the kitchen, and to please order your food EARLY. It WILL be packed, and wait times for food will be longer than usual. ALSO: No pets allowed, sorry!

LAYOUT: The vendor layout is done according to the order of payment received in regards to priority placement. Special accommodations are considered upon request. Layout is not finalized until just prior to event. One table is provided. If you are inside or in the a-frame pavilion your table is either a cement one, or the picnic-style table with bench attached on each side. If you are in the canopy spaces your table will be a standard 6′ fold-out table. You may bring one extra table, but as we are working with a  new layout this year, we cannot guarantee that you can use the extra table. It will depend on the setup, if there is enough leeway room. It is highly encouraged to bring your own comfortable chair, though you will be provided with at least one chair.

POWER ACCESS: For those who paid for power access, you MUST bring your own extension cord, and the longer the better, as some may need to extend pretty far to reach outlet sources.

PARKING: There will be a designated area for vendors to park. Once you finish unloading for your booth, you MUST move your car to the designated parking area. Update on this to come.

PREPARE: Be sure to have all your items ready to go well before the event date, including all extra supplies that you may need during the event (like pricing, receipt book, pens, bags, containers, table cover, displays, things to cover or tie down items if it gets windy or rainy (I highly recommend some strong string or DUCT TAPE, plastic covers or totes, as it is always a hit or miss with the weather!), a comfy chair if you prefer, business cards, etc.

DISPLAY: Keep it simple but attractive! I highly recommend keeping it simple and clean for the best visual display, and for ease in setup and take-down. Tall lightweight items are likely to fall in windy conditions, so keep that in mind when preparing display racks and the like. Again, DUCT TAPE will be your friend.

RAFFLE CONTRIBUTION: Vendors are not required to contribute an item to the event raffles we will be holding, but it is highly recommended, as we like to talk up your booth when giving away raffle items. It helps to add a business card or something guests can reference to find you if they win your gift.

INTERACTION: SMILE! Guests love a friendly booth. There is always a balance between allowing your guests to freely browse without pressure, and knowing when to strike up conversation about items they may be interested in. Be thoughtful and kind, and don’t be afraid to market your booth. This is how sales are made. Having things guests can participate in (such as a raffle, game, or special offer) make your booth more enticing, and they are likely to spread the word to friends who may be at the event.

COSTUMES: This is a come-in-costume event! No one is obligated, but it makes it that much more fun when the vendors participate in the costume aspect of the event. Sometimes it is what draws people to your booth!